[To be typed on Employer's headed notepaper]

Enter addressee name

Enter addressee address

PRIVATE AND CONFIDENTIAL: ADDRESSEE ONLY

Date

Dear enter name of addressee,

Enter name of employee or former employee

[I refer to your letter dated enter date requesting a reference in relation to enter name of employee/former employee who has applied to work for your organisation OR has been offered a job within your organisation as enter role.]

[OR]

[I refer to our telephone conversation on enter date when you requested an oral reference in relation to enter name of employee/former employee. As I stated when we spoke, it is the policy of enter name of employer not to give oral references and so I am instead sending the reference to you in writing.]